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Paragraphs, Presentation

Note 173 – A few presentation and paragraph tips

A work colleague emailed me today with a potential blog idea which was: “When to start a new paragraph, especially when there is a lot to say on one subject, so that it’s not all hunched up but easier to read on the eye”.  I decided to use this topic for today’s post and made a few notes earlier as follows:

  • Always remember to add titles to break up your writing piece, making it easier on the eye.
  • For each new idea or change of subject start a new paragraph.
  • Don’t make the paragraphs too long – it can make the reader feel intimidated and they may choose to stop reading.
  • Use no more than three or four sentences in a paragraph – although there is no fixed rule.

After a bit more research

An article by Victoria Grossack called Passing Paragraphs (on Fiction Fix website) explains that the word paragraph comes from the Greek word paragraphos, which is “a line marking a change in the speakers of dialogue (classical Greeks are famous for their plays, and so this would be very important)”.  The article also has some excellent tips on the fiction side, some of which can also be used for non-fiction writing.  One such tips was to take care when using short paragraphs as this can also put people off.

Victoria’s article is also a good example of how to present a long piece of work.  It wasn’t onerous to read as it contained headings, indented points/lists and italicised sections; the whole article is easy on the eye.  It also ended with a neat conclusion.

Another website Bob Brooke’s Writers’ Corner contained an article explaining that people may have only learnt one thing about paragraphs – that each should contain a topic sentence.  His best tip is: “try to limit your paragraph to five lines–not sentences. If it’s too long, break it down into a series of paragraphs or subtopics”.

The answer that Wiki Answers gives in response to the question When should you make a new paragraph? is “the basic answer is … whenever you want to.  The more techical answer is whenever the topic changes. Paragraphs are like little ideas – start a new paragraph when you start a new idea”.  Wiki contributors have also added a variety of tips as to when to start a new paragraph e.g. “when you are ending your introduction” and “when you are starting your conclusion”.

My thoughts:  In summary, try to present your work so that it’s easy for the reader to follow i.e. ensure that you have ample headings, make sure that one paragraph flows into another, change paragraphs when introducing new ideas and topics, and don’t make your paragraphs too long (or too short).  Good luck!

This blog post forms part of my writing challenge. Don’t forget that you can subscribe to receive my daily blogs by email so that you don’t miss any. Just click ‘sign me up’ on the home page. Alternatively you can follow my blogs on Twitter or my ‘Tips and LuxuriesFacebook page. Requests for future blogs (punctuation/grammar/writing tips) are always welcome.

Until tomorrow…

Freelance writer
Please visit for more information on my services as a freelance writer.

My writing challenge

My other blogs:
Sandra’s blog
My OpenLeaf Journey

My Tips and Luxuries website
(includes the introduction to my upcoming book ‘A Gift for Stressed and Busy Parents’)

Twitter: @madeirasandra @tipsandluxuries @OpenLeafJourney

Reference list:

Fiction Fix website

Bob Brooke’s Writers’ Corner 

Wiki Answers

About Sandra Madeira

I am a full-time working mum with a passion for writing and inspiring others. Subjects I tend to blog about are life skills, parenting, decluttering, worklife balance, etc. At the moment I am on a decluttering mission creating space in my house, garden and mind. I have challenged myself to do at least ten minutes a day and write about it. Have a good day! Sandra Freelance Writer


2 thoughts on “Note 173 – A few presentation and paragraph tips

  1. Paragraphs are funny things. I have a writer friend who often communicates with me in long, single paragraphs. Proust did that, after all. Perhaps it has more to do with the actual subject than anything else? Some things lend themselves to long, sensuous unrolling, and others don’t? Anyway paragraphs are something *I* still spend a lot of time pondering. Thanks for this addition to the thought stew!

    Posted by boozilla | October 21, 2011, 12:28 am


  1. Pingback: It’s almost THAT time! « Cecelia's NaNoWriMo Blog - October 31, 2011

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